Posted: Friday, September 15, 2017 1:53 AM
POSITION SUMMARY Natera is looking for an experienced Executive Assistant to provide administrative support to individuals on our executive leadership team and their larger departments. PRIMARY RESPONSIBILITIES Partners with executive team members and performs all administrative functions including acting a liaison for all departments and executives Manage calendars, including scheduling meetings, travel arrangements, conferences and group events Establish and maintain effective professional business relationships with all levels of management, employees and business contacts Assist with general office errands, support and assistance with various administrative tasks and projects as needed. Provide back-up assistance to other administrative team members as needed, including, but not limited to welcoming and directing customers, guests, vendors, and employees Assist with executives projects as needed Negotiate with vendors, assist in processing payments, process expense reports Draft correspondence, manage contracts Review and maintain budget spreadsheets Provide direction and guidance to less experienced team members, assist with on-boarding of new team members QUALIFICATIONS A minimum of 5 years of experience in an administrative capacity supporting executive team members Bachelors degree or equivalent KNOWLEDGE, SKILLS, AND ABILITIES Highly organized and able to work with minimal direction or oversight Ability to keep someone else organized with minimal interaction Ability to work with confidential materials regularly Ability to run executive meetings including capturing actions and minutes as required Ability to develop processes for improving efficiency of daily work Strong command of Google Suite, Zoom conferencing, Microsoft Office, including Word, Excel and PowerPoint, including ability to create sophisticated diagrams, charts, graphs, tables and presentations Ability to work as part of a large team and smaller task teams, juggling competing priorities Strong communication skills, including writing, proofing, speaking, and listening Excellent demonstrated organizational skill and attention to detail Demonstrated efficiency, speed, and accuracy Ability to coordinate multiple tasks simultaneously and effectively prioritize Tolerance for changing work priorities and deadlines and willingness to take on additional responsibilities as needed Proactive and resourceful Must be proficient with general business processes and understand the larger organization to proactively solve problems by leveraging the proper teams or individuals PHYSICAL DEMANDS & WORK ENVIRONMENT Duties are typically performed in an office setting This position requires the ability to use a computer, various software programs, communicate over the telephone and read printed material Duties may require working outside normal working hours (evenings and weekends) at times OUR OPPORTUNITY Driven by the passion for elevating the science and utility of genetic testing, Natera is committed to helping families identify and manage genetic diseases. Natera is a rapidly-growing diagnostics company with proprietary bioinformatics and molecular technology for analyzing DNA. Our complex technology has been proven clinically and commercially in the prenatal testing space and we are actively researching its applications in the liquid biopsy space for developing products with oncology applications. The Natera team consists of highly dedicated statisticians, geneticists, doctors, laboratory scientists, business professionals, software engineers and many other professionals from world-class institutions, who care deeply for our work and each other. When you join Natera, youll work hard and grow quickly. Working alongside the elite of the industry, youll be stretched and challenged, and take pride in being part of a company that is changing the landscape of genetic disease management. WHAT WE OFFER Competitive Benefits. Healthy catered lunches, Premium snacks and beverages, Onsite gym with cardio and weight-training equipment, Game room with satellite TV, Onsite dry cleaning and alteration service with pick-up and delivery, Employee-organized sport leagues, Happy hours and BBQs, Generous Employee Referral program. For more information, visit www.natera.com. Natera is proud to be an Equal Opportunity Employer.
• Location: San Mateo
• Post ID: 82206957 sanmateo